Position Summary
Holy Name of Jesus School, a ministry of The Most Holy Name of Jesus Roman Catholic Church, is seeking a dedicated and detail-oriented Business Office Coordinator.
The Coordinator supports the daily financial, payroll, HR, and administrative functions for both the parish and the school. This vital position ensures accurate and timely recording of financial transactions, maintains compliance with policies and regulations, and provides essential office support to foster smooth operations across both entities. The Coordinator works collaboratively with the Pastor, Principal, and other staff to advance the mission of the parish and school.
Key Responsibilities
The Business Office Coordinator's responsibilities fall into several critical areas:
Financial & General Ledger Management
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Maintain the QuickBooks General Ledger for both the parish and school entities.
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Monitor bills and handle missing bills or discrepancies.
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Run checks and ensure timely payment of invoices.
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Review, code, and approve parish invoices; prepare routine monthly check requests.
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Record payments in Positive Pay software and QuickBooks.
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Enter various forms of income (FACTS payments, PayPal donations, OLG, and other donations) in QuickBooks.
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Ensure IRS Form W-9 compliance for all vendors.
Payroll & Human Resources (HR)
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Process payroll for both the church and school.
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Ensure compliance with federal, state, and Archdiocesan payroll requirements.
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Track employee leave balances (vacation, sick, personal) and ensure proper reporting.
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Assist with the onboarding of new employees, including required paperwork and background checks.
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Maintain personnel files in compliance with Archdiocesan policies.
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Support the administration of employee benefits (health, retirement, etc.) and serve as a point of contact for HR-related inquiries.
General Office Support & Mission
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Provide administrative support to the parish and school main offices.
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Assist with reporting and documentation requests from the Pastor, Principal, Finance Council, and Archdiocese.
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Provide essential office support to foster smooth operations across both entities.
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Agree to incorporate Christian values in day-to-day activities and interactions.
Qualifications
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Education: Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field.
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Skills: Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
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Communication: Excellent communication and interpersonal skills; ability to maintain confidentiality and handle sensitive information.
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Preferred Experience: Experience with HR functions such as onboarding, maintaining personnel records, and assisting with benefits administration is preferred.
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Mission: Commitment to the mission, values, and Catholic identity of the parish and school.
Compensation & Terms
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Annual Rate Range: $48,000 - $55,000
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Start Date: ASAP
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Work Schedule: Monday - Friday; 8 Hours per day
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Pay Schedule: Monthly on the last calendar day of each month
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Supervisor(s): Pastor and Principal
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Leave: Sick leave follows the Church PTO Schedule.
Employment Terms: This position is strictly voluntary and at-will. The employee must comply with all Archdiocesan policies, including the Safe Environment policy and related background checks and training.